Assign courses

Assign a course to people by hand, or add a rule so new starters are enrolled for you.

Each course has an Assignments page. From there you can assign people with an optional due date, or add rules that match people by role, by workspace or across all staff. Jasper checks the rules every hour, so someone who joins later is enrolled without anyone remembering to do it. Owners, admins and stakeholders can manage assignments by default.

Assign people

  1. Open Learn, then Manage Courses, and open the course.
  2. Click the Assignments tab.
  3. Under Assign people, search by name or email and tick the people. Tick Include inactive to see people who are inactive.
  4. Optionally set a Due date (optional). Jasper notifies the people you assign.
  5. Click Assign course.

To take someone off a course, click Remove next to them under Currently assigned. Completed enrolments can't be removed: they stay on record as evidence.

Enrol new starters with a rule

  1. On the course's Assignments tab, go to Assignment rules.
  2. Choose a Match type:
    • All staff: everyone in your organisation, including people who join later.
    • By role: type the role's name in Target value, for example member.
    • By team / group: pick the group. Its members are enrolled, and anyone added to it later.
  3. Set Due in (days) to give each person a deadline.
  4. Click Add rule. People who match are enrolled straight away, even while the course is a draft. Jasper doesn't tell them; the course shows in their My Learning.

Jasper re-checks every rule each hour and enrols anyone new who matches. To check now, click Re-run rule sync now. Use Disable to pause a rule and Delete to remove it.

Annual refreshers

Re-certification is set on the course, not the rule. Open the course's Settings tab and choose a Re-certification period such as Annually. Once that period has passed since someone completed the course, Jasper marks their completion expired and enrols them again. The old completion stays as evidence. Jasper checks this once a day.

Reminders

Once a day, Jasper sends each learner one reminder covering courses that are overdue or due within 3 days.

Limits

  • Unticking Notify assigned users doesn't stop the message.
  • The Mandatory tick on a rule, and Mandatory by default on a course, are saved but don't change anything yet.
  • Rules have no "joined after" date: an All staff rule enrols everyone, not just new starters.
  • Stakeholders can assign courses but have no menu link to a course's Assignments page.

Last reviewed 5 October 2026

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