Wiki

Build knowledge bases with workspaces, pages, version history, and AI-powered writing assistance.

Overview

The Wiki feature provides a comprehensive knowledge management system for your organization. Create workspaces to organize documentation, share knowledge, and collaborate with your team.

Key Features

  • Workspaces — Top-level containers for organizing content
  • Hierarchical Pages — Nested pages and folders
  • Rich Text Editor — Block-based editing with formatting
  • Version History — Track changes and restore previous versions
  • Comments — Block-level discussions with threading
  • AI Writing Assistant — Improve, generate, and translate content
  • Backlinks — See pages that reference each other
  • Tags & Search — Organize and discover content
  • File Attachments — Upload images, documents, and more
  • Templates — Reusable page structures

Workspaces

Workspaces are top-level containers that hold your wiki pages.

Creating a Workspace

  1. Go to Wiki in the main navigation
  2. Click Create Workspace
  3. Enter a name and optional description
  4. Choose an icon and cover image
  5. Set visibility (Public or Private)
  6. Click Create

Workspace Settings

Setting Description
Name Display name for the workspace
Icon Emoji or image icon
Cover Image Banner image for the workspace
Visibility Public (all org members) or Private (creator only)
Homepage Custom landing page content

Pages

Pages are individual documents within a workspace.

Creating Pages

  1. Open a workspace
  2. Click New Page in the sidebar
  3. Enter a title
  4. Start writing or use a template
  5. Pages auto-save as you type

Page Organization

  • Folders — Create folders to group related pages
  • Nesting — Drag pages to create parent-child relationships
  • Reordering — Drag pages to change their position

Page Status

Status Description
Draft Work in progress, not published
Published Visible to users with access
Archived Hidden but preserved for reference

Rich Text Editor

The wiki uses a block-based editor with full formatting support.

Supported Content

  • Headings (H1-H6)
  • Paragraphs with bold, italic, code
  • Bullet and numbered lists
  • Code blocks with syntax highlighting
  • Tables
  • Images and videos
  • Embeds and attachments
  • Callout boxes

Page Links

Link to other wiki pages using the [[Page Title]] syntax: 

Check out the [[Getting Started]] guide for more info.

Links automatically create backlinks, making it easy to see related pages.

Version History

Every change to a page is tracked with full version history.

Viewing History

  1. Open a page
  2. Click the History button
  3. Browse previous versions with timestamps and editors
  4. Click a version to preview it

Restoring Versions

  1. Find the version you want to restore
  2. Click Restore
  3. The page is updated with that version's content
  4. A new version is created (non-destructive)

Comments & Collaboration

Discuss content directly on pages with block-level comments.

Adding Comments

  1. Highlight text or click a block
  2. Click the Comment icon
  3. Type your comment
  4. Click Post

Comment Features

  • Threaded Replies — Reply to existing comments
  • Resolution — Mark comments as resolved
  • Mentions — Tag team members with @username

AI Writing Assistant

Use AI to help write, improve, and translate content.

Available Actions

Action Description
Improve Enhance clarity and readability
Fix Grammar Correct spelling and grammar
Change Tone Professional, casual, friendly, formal, technical
Make Shorter Condense content
Make Longer Expand with more detail
Summarize Create a summary
Continue Generate continuation
Translate Translate to another language

Using AI Assistance

  1. Select text you want to modify
  2. Click the AI button or use the keyboard shortcut
  3. Choose an action
  4. Review and accept or discard the result

Search & Discovery

Full-Text Search

Search across all pages in a workspace:

  1. Click the search icon or press /
  2. Type your search query
  3. Results show matching pages with highlighted excerpts

Tags

Organize pages with tags:

  • Add tags to pages for categorization
  • Filter pages by tag
  • Tags are organization-wide with custom colors

Backlinks

See all pages that link to the current page in the Backlinks panel.

Favorites

Star pages for quick access from your favorites list.

Recent Pages

Your recently viewed pages are tracked for easy access.

File Attachments

Upload and manage files within your wiki.

Supported Files

  • Images — PNG, JPG, GIF, WebP, SVG
  • Videos — MP4, WebM
  • Documents — PDF, DOC, DOCX, XLS, XLSX
  • Code Files — Any text-based file
  • Archives — ZIP, TAR, GZ

Uploading Files

  • Drag and drop files into the editor
  • Use the attachment button to browse
  • Paste images from clipboard

Templates

Create reusable page templates for common document types.

Creating a Template

  1. Create a page with the desired structure
  2. Open page settings
  3. Enable Is Template
  4. Set a template category

Using a Template

  1. Click New Page
  2. Select From Template
  3. Choose the template
  4. A new page is created with the template content

Permissions

Control who can access and edit your wiki content.

Workspace Access

Visibility Who Can Access
Public All organization members
Private Creator only (by default)

Page Permissions

Level Capabilities
View Read-only access
Edit Can modify page content
Admin Full control including delete

Setting Permissions

  1. Open page settings
  2. Go to Permissions
  3. Add users or roles with specific access levels
  4. Save changes

API Access

Access wiki features programmatically:

  • wiki:read — View pages, search, get versions
  • wiki:write — Create/edit pages, add comments, upload files

See the API Reference for endpoint details.

Keyboard Shortcuts

Shortcut Action
Ctrl + S Save page
Ctrl + K Insert link
Ctrl + B Bold text
Ctrl + I Italic text
/ Open search
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