Time Tracking

Overview

Jasper includes built-in time tracking so your team can log time against clients and projects. Time tracking is on team plans. Configure settings at the organisation level to customise how it works.

Accessing Settings

Go to Settings → Time Tracking to configure time tracking for your organization.

General Settings

Enable/Disable

Toggle time tracking on or off for your organization. When disabled, all time tracking features are hidden from users.

Default Settings

Setting	Description
Billable by Default	Whether new time entries are billable by default. Only owners and admins can change an entry's billable flag.
Require Description	Entries need a description
Require Project	Checked when a timesheet is submitted. Off by default, so a project is optional.

Hourly rates and currencies are set on each client and project.

Rounding

Configure how time entries are rounded for billing purposes.

Rounding Options

Option	Description
No Rounding	Exact time is recorded
Round to 5 minutes	Nearest 5-minute increment
Round to 15 minutes	Nearest 15-minute increment
Round to 30 minutes	Nearest 30-minute increment
Round to 1 hour	Nearest hour

Rounding Direction

• Round Up — Always round to the higher value
• Round Down — Always round to the lower value
• Round Nearest — Round to the nearest value

Idle Detection

The Jasper desktop app notices when you have been idle while a timer runs, and asks whether to keep that time, discard it or stop the timer. Each person sets their own idle threshold in the desktop app (10 minutes by default). The timer in the browser has no idle detection.

Timesheet Settings

Configure timesheet periods and approvals.

• Period — weekly, fortnightly or monthly
• Approval — approvers approve a timesheet, reject it with a reason, or ask for changes
• Deadline, auto-submit and reminders — when timesheets are due and what happens if they are late
• Lock after approval — stop changes to approved time until an admin unlocks it
• Overtime threshold — hours after which time counts as overtime

Reports & Export

Generate time tracking reports and export data.

Available Reports

• Time by User — Hours logged per team member
• Time by Project — Hours logged per project
• Billable Summary — Billable hours, with amounts by client and project on screen for people with billing access
• Timesheet Status — Submission and approval status

Export Formats

• CSV
• PDF (up to 1,200 entries)

Exports hold hours and a billable flag, not rates or amounts.

Permissions

Time tracking permissions are part of the role system:

Permission	Description
time-tracking.view	View own time entries
time-tracking.track	Create and edit own time entries
time-tracking.view-team	View team members' time entries
time-tracking.edit-any	Edit any user's time entries
time-tracking.reports	Access time tracking reports
time-tracking.export	Export time tracking data